You can view current Form data by opening it. If you attempt to open a Form that you do not have permission to modify and for which there is no <Read Only> view defined, you are only able to view the Form. When you are finished viewing a Form, use the Back button on your browser to leave the Form. If you click the Form's Save or Apply button, you may cause an error.

Viewing Forms Without Custom Views

If you attempt to open a Form for which a custom view is unavailable, Content Server displays the Form's default view.

Working With Stored Form Data

If a Form uses a submission mechanism that stores data, such as Versions or SQL Table, you can perform the following Form data operations:

• List data

• Export data

• Edit a data set

• Delete a data set

• Delete all stored data

Listing Form Data

The List Data function runs a LiveReport that provides a tabular list of Form data submitted by users. Each field name corresponds to a heading on the report. Listing a Form's submitted data requires Administer permission for the Form.

Exporting Form Data

Content Server exports the Form data in one file, using the comma-separated values (.csv) file format. If the Form contains subtables, the single exported file contains the main table data in the first section, followed by blank lines. Additional sections follow, one for each subtable in the Form. Each section contains subtable data and is separated from the next section by blank lines.

Editing a Form Data Set

You can edit a data set from the collection of Form data.

Deleting Form Data

You can delete a data set from the collection of Form data, or you can delete all stored Form data. When you delete all stored data, Content Server removes all data that has been submitted through the Form. This function requires Administer permission for the Form whose data you want to remove.

	Note: You cannot delete a Form's stored data from Content Server if you delete the Form first.