One of Content Server's main purposes is to provide an environment that allows people to find, work with, save, and share information. The way you store items in Content Server in different places, or containers, is similar to the way you organize the files on your computer in different directories. However, Content Server is more sophisticated in the way it handles information. It provides Workspaces and specialized Containers that help manage information according to its type and purpose. In addition, Content Server provides a permissions structure that enables you to easily control who has access to information, based upon where it is stored.
In Workspaces, Folders, and Compound Documents, depending on the browse settings your administrator has selected, you can choose from different browse views to change the way items are presented. The browse view buttons appear on the right side of the screen under the Global Menu Bar, just below Search:
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Show Detail View,
, displays icons in a list and includes additional information, such as an item's type, name, size, and modified date. This view also shows the multi-select buttons. The multi-select buttons include Copy, Move, and Delete. The multi-select buttons can be used on a single item, or on multiple items, by selecting the multi-select check boxes to the left of each item in the list. -
Show Large Icon View,
, displays large icons for each item in four columns. -
Show Small Icon View,
, displays small icons for each item in two columns.
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You can think of Workspaces as volumes that divide Content Server into different operational areas. In an organization, some information is meant to be publicly shared, some is to be shared by a team, and some information is confidential. Workspaces are the basic functional compartments that store and organize information according to their intended audience.
There are common elements which are seen on all types of Workspaces. These common elements include the Global Menu Bar, the header, and the footer. The default settings for these common items are listed below. Your administrator can alter the default settings for each of these common elements.
The Global Menu Bar provides access to the Enterprise, Personal, Tools, Help, which displays as a ? graphic, and Search menus. Depending on your custom settings, you may see other options. Also, as you move through Content Server, other menu items will dynamically display on the Global Menu Bar. For example, when you are in a Project, you will see the Project menu appearing after Tools.
The header displays above the Global Menu Bar as a graphic. With the exception of the user and admin help pages, this graphic is a link to the Enterprise Workpace.
You can change the default setting for the header graphic by selecting Tools then Settings from the Global Menu Bar. On the General tab, choose another option from the Default Start Page list. This will set the header graphic to link to the page of your choice.
The footer displays as: <userid> <date> OpenText Content Server <version> <copyright>.
The three primary Workspaces in Content Server are:
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Enterprise Workspace: which you access from the Global Menu Bar by clicking the Enterprise menu and then clicking Workspace. By default, you can also access the Enterprise Workspace by clicking the header graphic which is found at the top left side of each page. The only header graphics which are not links to the Enterprise Workspace are those found at the top of the user or admin help pages.
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My Workspace: which you access from the Global Menu Bar by clicking the Personal menu and then clicking My Workspace.
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Project Workspace: which you access from the Global Menu Bar by clicking the Personal menu and then clicking Projects. If you have created, or been added to, a project, that project name will appear as a link on this page. Selecting a project name will take you to that project's workspace.
Each Workspace has unique tools and characteristics, but their behavior, navigation methods, and appearance are basically the same.
The Enterprise Workspace is the public forum in Content Server. It is used to store information and items that are intended for all users in your organization to see and work with. Although all users typically have the ability to see the items in the Enterprise Workspace, only a select number receive permission to add, delete, or modify items there.
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Every user has a private storage area called My Workspace which is accessed by clicking Personal on the Global Menu Bar, then clicking My Workspace. You have full permissions on your personal Workspace, which displays as <your_userid> Home. For more information about your personal Workspace, see Understanding My Workspace.
Projects are unique in the sense that they are added to Content Server like an item, but each one functions as a discrete Workspace. Every Project added to Content Server receives its own Workspace, which is accessible only to users who are assigned to participate in it. For more information about the Project Workspace, see
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Containers are items that organize the information stored in Content Server in a systematic way. The most common Container type, because it can store almost any type of item, is the Folder. Other Containers, such as Discussions and Compound Documents, can store only certain kinds of items. Different Containers have different characteristics and unique functions. For more information about containers and other item types, see Understanding Items.
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If your administrator has enabled the pagination feature, you can limit the number of items that appear per page when you access a Container. Arrow keys at the top and bottom of each page enable you to navigate to the next or previous pages of items within the container. You can specify the number of items you want to appear on the page by selecting a number from the Show Items list.
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