Working with Users

Content Server helps you work with others in a number of different ways. Most users are limited to finding information about other users, to communicate or collaborate with them. If you have the proper privileges, you can also edit user information and create or delete users. You view and work with user information on the Users and Groups page.

Creating Users

When you create a user, Content Server requires you to provide a user name for the account and to specify a Department group for the new user.

In addition, you need to specify what system privileges the user will have. By default, all users added to Content Server receive the Log-in enabled and Public Access enabled privileges.

If your administrator has enabled more than one language on your system, an option to set the user's Preferred Language appears. This allows you to specify a language for a specific user that may be different than the system default language.

System Privileges

Privileges are assigned to a user account at the time it is added. Unlike permissions, which operate on an item-by-item basis, privileges operate on a system-wide basis. The following table describes the system privileges in Content Server.

Privilege Description

Log-in enabled Activates the user account.

Public Access enabled Gives the user access to any item in the system for which the Public Access permission is activated.

Can create/modify users

Enables the user to create users and to modify or delete the users that he or she creates.


	Note: If you have only the `Create/Modify Users` privilege, you can create users in only those groups for which you are the group leader. To create a user anywhere in Content Server, you need the `User administration rights` privilege.

Can create/modify groups Enables the user to create groups and to modify or delete the groups that he or she creates.

User administration rights Enables the user to create, modify, and delete any user or group.

eDiscovery Rights

Gives the user the ability to enable eDiscovery Mode on the My General Settings page. eDiscovery Mode allows the user to browse and search the entire Content Server system. It is equivalent to having See and See Contents permissions for everything in Content Server. eDiscovery Rights allow a user to perform litigation discovery searches on your entire Content Server system without requiring assistance from a user with the System Administration Rights privilege.

Note

Note:
Additional access restrictions implemented by optional modules such as Security Clearance are applied to users who have eDiscovery Rights and can prevent such users from accessing protected items in your Content Server system.

To assign the eDiscovery Rights privilege, you must have the System administration rights privilege, in addition to the ability to create and edit Content Server users.

System administration rights Gives the user full access to Content Server's administration functionality, if the user knows the administration password. This privilege also provides access to all items in the system, without filtering for permissions. This privilege does not include the ability to administer users or groups.


	Note: You cannot grant a user greater privileges than your own user ID has. For example, you cannot grant the `System administration rights` privilege unless your logon ID has that privilege.

Viewing User Information

Content Server presents user information on the following pages:

the General Info for: <user_name> page, which contains the user's log-in name, password, and primary contact information. If you have the privilege to edit a particular user, it also displays the system privileges that the user has.

You now edit your password from the Change Password page accessible from the My Account menu on the global menu bar. For more information, see To Change Your Password. If you have system administration rights, you can also view the OpenText Directory Services - Web Client Help (OTDS-H-AWC) for more information.
the Personal Info for: <user_name> page, which contains such information as a photograph, biographical information, and expanded contact information. All information on this page is optional.

You can view your own general and personal user information on the My Profile page. You access the My Profile page from the My Account menu on the global menu bar. For more information, see Viewing Personal Report Pages.

Editing User Information

If you have the proper privileges, you can edit the information on a General Info or Personal Info page. The Edit icon, Edit icon , indicates that you have the privilege to edit a user's information. All users can edit their own personal information.

Deleting Users

Deleting a user or group is a fairly straightforward procedure. However, before you delete a user, go to the user's Personal Workspace, and clean up the contents by deleting unwanted items and transferring important items to other locations. It is important to do this before you delete the user because it is difficult to access the Personal Workspace of a deleted user.


	Caution Once a user is deleted from Content Server, that user is no longer accessible to anyone, including the administrator, through the Users and Groups page. Content Server is designed this way so that a deleted user cannot be assigned tasks or workflow steps. However, the user's Personal Workspace remains intact and can be accessed by the administrator provided the administrator has access to either the deleted user's ID, or knows how to search for an item contained in the deleted user's Personal Workspace. For more information about accessing a deleted user's Personal Workspace, see To View the Personal Workspace of a Deleted User.

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