To zip and email items:

  1. Enable one or more items and then click Zip & E-mail.

  2. In the Items to be Zipped and E-mailed page, the Archive Name box is automatically populated with a name generated by Content Server. You can change the name, if you desire.

    The Items area lists the items in your archive. The Supported Item Count area shows the number of items in it. Information on any items that cannot be zipped and emailed appears below the supported items information.

  3. In the From box, your email address, as stored in Content Server, appears by default.

  4. In the To box, type the email addresses of the users who will receive the email, or click User to select other Content Server users.

  5. In the Cc box, type the email addresses of the users who will be copied on the email, or click User to select other Content Server users.

  6. In the Subject box, type the subject of your message.

  7. In the Message box, type the body of your message.

  8. If your Content Server Administrator has configured Zip & E-mail to allow you to choose the method by which you send items, option buttons appear in the Attach Archive area appear.

    • Enable As File to send the ZIP archive as an email attachment.

    • Enable As URL reference to store the ZIP archive in Content Server and send a link in the body of the email. Click Browse Content Server to select a location to store the ZIP archive. Users who receive the link must have at least See Contents permissions to the location to be able to access the ZIP file.

    If your Content Server Administrator has restricted your options, only one method appears in the Attach Archive area.

  9. Click Zip & E-mail.

    The Zip & E-mail Status page appears, displaying the status of all actions.

To Zip & E-mail minor versions:

  1. From the Functions menu of the document to be zipped and emailed, click Properties and then click Versions.

  2. In the Versions tab, click the Functions menu of the minor version of the document to be zipped and emailed.

  3. Select Zip & E-mail and the follow the steps outlined in To Zip and Email Items.