If you drag and drop an item into a container that has required System attributes or a Category with required attributes assigned to it, you must add the required information so that other users will be able to access the items. You can access a list of incomplete items from the Drag and Drop area or the Browse View of a container, or by accessing your Assignments page. When you access the list of incomplete items, you can complete items by adding the required information to individual items, or you can update multiple items that share the same required information at one time.

If you delete a container that contains items with incomplete required attributes, the items are not deleted. They are moved to an Incomplete Items folder that you can access on your Assignments page. Other users cannot access these items until you move them to a different container. Items located in the Incomplete Items folder can also be deleted.

 

Note

Note:
Enabling the Apply required information to items in sub-containers option allows you to update incomplete items that exist in subfolders of a parent container, but it does not enable you to delete items in subfolders. If you enable this option and attempt to delete all selected items, only incomplete items in the parent container are deleted.

Incomplete item information only applies to items that are added by dragging and dropping. If a container has a Category with required attributes associated with it, and you add an item using the Add Item menu, you must add the required information at the time you add the item. For instructions on completing items with incomplete information, see Completing Required Information for Drag-and-Drop Items

 

Your administrator can set Notifications for drag-and-drop items that contain incomplete attribute information. The notification that you have incomplete items is sent through email, and the frequency of the notifications depends on the schedule that your administrator sets. Your administrator can also allow you a specified amount of time to add the required information to incomplete items before sending you an email. The Drag and Drop Incomplete Item Notification email includes a link to your Assignments page, where you can access containers that have items with incomplete attribute information. For more information about dragging and dropping items, see Working with General Items.

To complete required information for Drag-and-Drop items:

  1. Do one of the following:

    • Click Show Drag and Drop View in the container where the incomplete items reside, and then click Continue.

    • In the container where the incomplete items reside, click Show incomplete items.

  2. On the incomplete items page, do one of the following:

    • To complete attributes for an individual item, click Complete this item.

    • To complete attributes for multiple items, enable each item that you want to complete, and then click Complete Selected Items.

     

    Note

    Note:
    If you want to update incomplete items in subfolders of the parent container, enable Apply required information to items in sub-containers before you click Complete Selected Items.

     

  3. On the Edit Attributes page, enter a value for each required attribute, and then click Submit.

    Optionally, on the Update page, type a new name for the item in the Name box.

  4. Click Accept.

  5. Click OK.

 

Tip

Tip:
You can also complete items with required attributes by accessing the container with incomplete items on your Assignments page.